Merging microsoft outlook 2007 contacts into forms

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With the help of this blog post, you can easily merge Outlook contacts folder manually as well as by using the commercial product. Friday, January 14, About Contact. Technical Knowledge Base Sharing Platform. With just a little creativity you can figure out a way to solve any, or nearly any, task you are faced with. Further on in this article you will find how you can check your Outlook contacts for duplicates and merge them without using any third-party software.

The most common reason that leads to duplication is dragging a message to the Contacts folder in the Navigation pane in order to have a contact created automatically. Of course, this is the fastest way to add a new contact in Outlook and there's nothing wrong about it.

However, if you also create contacts manually once in a while, you may end up having multiple contacts for the same person, e. Another scenario that leads to contact duplication is when a person emails you from different accounts , e.

In this case, no matter how you create a new contact, by dragging a message to the Contacts folder or by clicking the "New Contact" button on the ribbon, an additional contact for the same person will be created anyway.

Synchronization with a laptop or mobile device as well as with social platforms such as LinkedIn, Facebook and Twitter, may also produce duplicate contacts. For example, if the same person is listed under different names in different address books, say Robert Smith, Bob Smith and Robert B. Smith , nothing prevents multiple contacts from being created in your Outlook. If you work in a corporate environment, duplicate contacts may emerge in case your company maintains several address books on its Exchange servers.

I think there's no need to explain what problems you might have when important details are scattered across several duplicated contacts in your Outlook. If you are reading this article, then most likely you are looking for a solution to sort it out.

And below you will find a number of solutions to choose from. In most cases Outlook is smart enough to prevent duplication when you are trying to create a contact that already exists. However, if you already have a number of duplicate contacts in your address book, you need to apply a special technique to clean up the mess.

To use the mail merge feature with an Outlook Contacts list, you must select the Show this folder as an e-mail Address Book check box in the Outlook Contacts Properties dialog box. If no contact files are listed in Outlook, follow these steps:. Right-click the contacts subfolder that is not being displayed, and then click Properties. For more information about how to start a mail merge from Microsoft Outlook, click the following article number to view the article in the Microsoft Knowledge Base:.

To perform a mail merge with an Outlook Contacts list in Word, follow these steps, as appropriate for the version of Word that you are running:. If you want the want the body of the letter to be the document that is currently open, click Use the current document under Select starting document.

Go to step 5. If you want the want the body of the letter to be an existing template, click Start from a template under Select starting document , and then click Select template. If you want the want the body of the letter to be an existing document, click Start from existing document under Select starting document. Click Open , and then select the file that you want to use as your main document. Under Select recipients , click Select from Outlook contacts. Click Next: Write your letter.