Manual on property custodianship

These salvaged parts could either be transferred to or used by other equipment or shall serve as its spare or standby parts. If property is found obsolete. If not it shall be appraised based. This is usually done to attain more realistic valuation of property under disposal based on the actual state or condition of properties being disposed and to provide a reliable basis of ensuring that government recovers a fair return for the disposal of the properties.

The Disposal Committee member. Compute the appraise value following the revised formula on appraisal of government properties except real estate. Antique property and works of art shall be appraised by the National Museum and Real Estate with a separate set of guidelines. Conduct an ocular inspection of the property to be appraised to assess its physical condition.

General Procedures in Appraising the Property for Disposal 1. Seek reference price information such as acquisition cost or current market price of similar property or replacement cost for a similar new property.

The agency should device. The appraiser shall likewise accomplish the checklist for unserviceable equipment. Preliminary Documentations The Inspection Committee of the property to be appraised shall ensure that the corresponding forms for disposal have been properly accomplished.

This form should also contain the list of missing parts. Depreciation shall be computed using the Straight Line Method. It shall start on the second month of purchase. If the property to be appraised is no longer available for inspection. Acquisition Cost AS or the price at which property was acquired.

Current exchange rates for acquisition year and current year. Prices from second hand re-builders or reconditioned machines. There is no possibility to realized its full capability in the current condition without extensive repairs or the replacement of the major elements in the near future. This term describes a property that has been modified or repaired and is being used to its fully specified utilization but the effect of age on its utilization indicate that some minor repairs have to be made or that the item may have to be used to some slightly lesser degree than its fully specified utilization in the foreseeable future.

It cannot be utilized to any practical degree regardless of the extent of the repair or modification to which they may be subjected. See table 1 for component rating of vehicles. For furniture and non-mechanized implements which have no major components but is treated as a whole unit. In case of property that is no longer available for inspection. This condition has used up to percent of its useful life. These component ratings were derived from the price of each component in relation to the total price of the property expressed in percentages.

The gap in percentage allocation is aimed to delineate the closeness of factors between condition categories. There should be at least two 2 advertised prices for similar properties.. The CMV shall be taken from advertised prices of used equipment of the same or similar models from newspapers. AC and RCN are all available.

CMV shall be adopted in the computation of the appraise value Computers and their peripherals shall be appraised based on their junk value due to obsolescence brought about by the rapid change and development in the industry.

After the exposure of the property to public auction. If the committee. In Sec. General Procedures for Disposal 1. The bid bond shall be considered as partial payment and the difference between such payment and the offered bid price shall be paid in the form of.

BAC members shall be at least a third ranking permanent personnel. The awardee shall pay. A representative from the end-users unit who has knowledge of COA rules and regulations. Composition of BAC on Disposal a. An officer who has technical expertise relevant to the disposal items at hand.

An officer. The unserviceable property may be sold at public auction to the highest bidder under the supervision of the BAC on Disposal. The Disposal Committee shall recommend to the Head of Office and to the BAC on Disposal the mode of disposal as appropriate and deemed most advantageous to the government. Full payment shall be made within 5 working days from the date of the notice of award. Authorized agency official and the buyer acknowledging receipt of the items shall sign the tally-out sheet.

In addition to the purchase price. If the property remains unclaimed over a prolonged period of time. The government shall then have the right to dispose the property to whatever mode of disposal deemed most advantageous to the government. These reports shall be the bases of dropping the property from the books of accounts and for taking up the proceeds from the sale of property Head of Administrative Unit Member.

Transfer of Property. Donation of Property. The cost herein refers to the payment based on the appraised value of the property. Upon the initiative of the owning agency or upon submission of request to the owning agency. The condemnation or destruction of property shall be done through pounding.

The government property can be transferred to any government office or agency with or without cost upon the request of the owning agency or office. Government property may be donated to charitable. Destruction shall be made in the presence of the Disposal Committee.

The sale of unserviceable property can be done though a Public Bidding PB subject to existing government rules and regulations on disposal. Sale of Unserviceable Property. If found to be valueless or unserviceable. In the event that public auction fails. Pertinent Documents. Stencils of chassis and engine numbers of motor vehicles and 4. Current photographs in two positions. Waste Materials Report for expandable and consumable. Loss of property may be credited when the loss occurs while the property is in transit or is caused by fire.

In case it is not possible to obtain the statement of two disinterested persons and only one is available or none at all.

Procedures and Requirements for Relief from Accountability The accountable officer shall: 1. It is the function of the Commission on Audit COA to credit losses of property or act on application for relief of accountability.

Power to Grant Relief from Accountability The application for relief shall be determined based on the supporting documents and evidences submitted to the authorized. Granting or Denying the Request for Relief Request for relief from the property accountability may be granted or denied based on the evidences presented.

A bondable officer is one whose duties permit or require the custody of funds or property for which he is accountable. Guidelines for Bonding. A bond is an undertaking that is sufficiently secured. An officer whose fidelity is insured in the Fidelity Fund shall.

Any officer who fails to comply with the requirement shall not be relieved or allowed credit for any settlement of his accounts Sec PD The amount of the bond shall depend on the total accountability cash and cash items of the officer as fixed by the head of the agency. Report the appointment or legal accession of a person to a bondable position to the BTr FE IV of the Province or Region where the appointee is assigned.

Procedures for Bonding 1. The decision of the RD may be appealed to the Treasurer of the Philippines whose decision shall be final. Accomplish four 4 copies of the General Form No. All applications for bonding shall be accompanied by the required documents. It focuses on the procurement process which includes preliminary activities like data gathering and preparation of allocation. The latter shall recommend appropriate action to the Treasurer of the Philippines. The procurement process shows the delineation of functions at various stages in procuring goods.

Sanction Failure to comply with the requirements and provisions of Treasury Order No. Approval of claim shall constitute a legal claim against the Fidelity Fund. After the award and notice to proceed has been made to the winning bidder. After the award and notice to proceed has been made. The concerned office shall take-charge for the preparation of allocation.

School Furniture 2. After the awards and notice to proceed has been made to the winning bidder. School Building In the case of school building. At the Regional and Division Offices. The inspection team is composed of representative from the Property Division. At the Regional Office. All equipment procured at the Central Office intended for the Region. Inspections of school furniture acquired at the school level shall be inspected by the School Inspection Committee and the Unit Auditor.

Division and Schools Elementary or Secondary shall be delivered on a door-to-door basis. Furniture The Central Office inspection team shall likewise conduct a random pre-inspection of the school furniture at the warehouse of the contractor. A few thoughts on work life-balance. Is vc still a thing final.

The GaryVee Content Model. Related Books Free with a 30 day trial from Scribd. Related Audiobooks Free with a 30 day trial from Scribd. Elizabeth Howell. Public officials and employees must be at all times accountable to the people, serve them with utmost honesty, responsibility, integrity, loyalty, and efficiently, act with patriotism and lead modest lives.

A To provide the technical specifications of the goods it will procure 2. To conduct a market survey that will include a study of the available products or services, industry developments 3. To recommend the ABC 4. To provide technical advice 5. To assist in the preparation of bidding documents To attend all stages of the procurement 7.

To determine the period of contract implementation during the procurement planning stage, and include it in the PPMP. Only with a CAF can the contract be valid. To determine the existence of a force majeure or fortuitous event that will be the basis for the issuance of a suspension order. To either approve or disapprove the request for extension. What is Planning? At this stage of the procurement planning process, the PMO or end-user unit must: a.

Identify the need of the PMO or end-user unit What is the purpose of the procurement? Identify the alternative solutions, products, and services. What is the profile of the supply market? Are they easily obtainable? How much is the cost of each alternative? At the end of this activity, it should know the market or the industry well enough to make an informed choice.

Compare the alternatives consider qualitative and quantitative factors Consider how the PMO or end-user unit would rate the various alternatives in terms of the following: i. Value for money The concept of value for money is not restricted to price alone. In addition to costs, other considerations are non cost factors like suitability or fitness to the purpose, quality, among others.

In comparing costs, all relevant costs should be considered, e. Risk assessment and management Some risks that may be identified are: obsolescence of equipment, availability of support services, capacity of contractors to implement the project. It is recommended, especially for high- technology, complex, or high value procurement, that the PMO or end-user unit identifies the risks involved and come up with its own risk management plan. Or the bidders could be required to submit, as part of their technical document, a risk assessment and risk management plan.

Government policies that have an impact on the project or procurement Are there any restrictions on the procurement contemplated? What relevant government policies should be considered in determining the goods or services that will be purchased? Other relevant factors that may be identified by the PMO or end-user unit. It is therefore important that all stakeholders are consulted, and the actual requirements of the PMO or end-user unit are determined and put in writing.

The description should be clear and unambiguous, to avoid confusion and to facilitate the evaluation process. What is an ABC?

IRR-A Section 5 Thus, the ABC referred to in the R. The procurement methods to be adopted, and indicating if the procurement tasks are to be outsourced as provided in Section 53 e of the IRR-A; e.

The time schedule for each procurement activity; and f. The ABC. The APP should include all procurement activities planned for the year. The APP shall include only those procurements that are considered crucial to the efficient discharge of governmental functions. The IRR-A considers a procurement crucial to the efficient discharge of governmental functions if: i. The APP shall include provisions for foreseeable emergencies based on historical records.

What is a Procurement Strategy? For example, three projects require the purchase of five 5 units of laptop computers for each project office, or a total of fifteen 15 laptop computers. Obviously, it will be more cost effective and efficient if the BAC will procure the 15 laptop computers in one bidding exercise and as one bid lot.

However, there may be instances when the PMO, end-user unit or the Procuring Entity itself may have difficulty determining or agreeing upon the primary purpose.

In these cases, ascertaining the component with the highest price may be useful as an indicator of purpose, though not necessarily as a determining factor. The APP shall contain the following information: a. PMO or end-user unit; c. Major functions of the Property and Supply Division Area of PE. Of interest; 2. Conduct pre-proc. Again, property custodians have a lot of responsibility and are held accountable for their inventories; if equipment cannot be located, they have to answer for that.

Danielle Smyth is a writer and content marketer from upstate New York. She has been writing on business-related topics for nearly 10 years. By Danielle Smyth Updated November 16, What Is a Contractor's Affidavit? Related Articles. Carousel Previous. Carousel Next. What is Scribd? Explore Ebooks. Bestsellers Editors' Picks All Ebooks. Explore Audiobooks. Bestsellers Editors' Picks All audiobooks. Explore Magazines.

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